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Privacy Policy

Meeting Notifier

Overview

Meeting Notifier is a macOS menu bar application that alerts you to upcoming calendar events from Google Calendar and Microsoft Outlook. This policy explains what data the app handles, where it lives, and what leaves your Mac.

How Meeting Notifier works

Meeting Notifier connects directly to your calendar provider (Google or Microsoft) using OAuth authentication. The application:

  • Authenticates with your calendar provider using industry-standard OAuth 2.0
  • Fetches upcoming events from your calendars
  • Displays meeting information and sends timely notifications
  • Stores fetched calendar data on your Mac and never forwards it to Strategic Nerds servers

Calendar data handling

Meeting Notifier accesses only the data needed to notify you of upcoming meetings:

  • Event titles and descriptions
  • Start and end times
  • Meeting locations and video call links
  • Attendee information

Calendar data is fetched directly from your provider and processed locally. Nothing is transmitted to our servers.

Data storage

Calendar data is cached locally on your Mac for performance and offline access. This includes:

  • Upcoming events for the configured time period
  • Calendar metadata and preferences

This cached data is stored only on your device. We have no access to it.

Data sharing, transfer, and disclosure

We do not share, transfer, or disclose Google user data to any third party. No Google user data leaves your device. We have no servers that receive, store, or process your data. All calendar information retrieved from Google Calendar is processed locally on your Mac and is never transmitted to Strategic Nerds or anyone else.

OAuth tokens and credentials are stored exclusively in your Mac's Keychain, which is encrypted by macOS. We have no ability to access these tokens.

Credentials and authentication

Meeting Notifier uses OAuth 2.0, the industry-standard secure authentication protocol. This means:

  • You sign in directly with Google or Microsoft
  • We never see or store your account password
  • OAuth tokens are stored securely in your Mac's Keychain

Third-party services

Meeting Notifier connects to:

Network activity from the app

Meeting Notifier makes outbound requests to:

  • Your calendar provider (Google Calendar / Microsoft) for upcoming events, as described above.
  • The Sparkle update feed at our update host once a day and when you choose "Check for Updates…". The request includes your current app version and macOS version so we can publish appropriate updates.
  • Optional usage analytics, described below.

We do not run our own backend for storing your calendar — we only host the update feed and the disk image.

Anonymous usage analytics

Meeting Notifier sends anonymous usage analytics through PostHog. This is opt-out: it is on by default and you can turn it off at any time from Meeting Notifier's settings. The app sends event-level pings such as "app launched" or "update installed", along with a per-install random identifier that is not tied to your name, email, or Apple ID. We never record event titles, attendees, locations, or any other calendar content.

Your control

You have complete control over your data:

  • Revoke Meeting Notifier's access through your Google or Microsoft account security settings
  • Uninstall Meeting Notifier to remove all local application data
  • Remove OAuth tokens from your Mac's Keychain

Changes to this policy

We may update this privacy policy from time to time. We will notify you of any significant changes through the application or our website.

Contact

If you have questions about this privacy policy, please contact us at help@strategicnerds.com.